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About us :: Policies :: Policy for avoiding conflicts of interests

Policy for avoiding conflicts of interests

Bulgarian Family Planning and Sexual Health Association (BFPA)

Policy for avoiding conflicts of interests 

For members of the Board, staff and consultants of the Bulgarian Family Planning and Sexual Health Association (BFPA)

The Bulgarian Family Planning and Sexual Health Association (BFPA) is against  the existence of conflicts of interests within and concerning the activities of the Association. The present document is mandatory for all Board members, employees and consultants of the BFPA.

For the purposes of this document:

Connected person is every physical and legal entity, state authority or international organization in regards to which employees, consultants and Board members have a financial connection or are members of governing bodies, directors, employees, experts or other representatives.

Transactions with connected persons are agreements of any character (incl. employment or consultation contracts) which are concluded with connected persons and create a situation of conflict of interests.

Conflict of interests is every interest or intent of employees, consultants and Board members which contradict the interests or intents of the BFPA

 

The aim of this policy is:

A. to not allow transactions with connected persons unless they are beneficial for  the organization
B. to solve conflicts of interests in accordance with the determined procedure; and
C. to provide information to BFPA about the connections and activities of its Board members, employees and consultants which contradict the interests or purposes of the BFPA.

Basic considerations

1. Every Board member, key staff and long-term consultant is obliged to disclose in full to the BFPA all facts in respect to relations which he/she might have with other non-profit organizations as well as with organizations, institutions or persons which
 i) have similar, competing or other interests which are in conflict with the purposes of the BFPA (incl. competing with BFPA in funding application);
 ii) ensure funding for BFPA;
iii) are relevant to pharmaceutical or other companies which provide contraceptives, medications or equipment to BFPA or
iiii) receive funding from BFPA. The full disclosure of such facts may be limited by existing legal or other preceding confidentiality liabilities for which BFPA is timely informed.

2. Every Board member, key staff and long-term consultant is obliged to provide information for potential transactions or activities from which a conflict of interests may arise or can be defined as transactions with connected persons as well as such which are competing with BFPA’s activities and projects.

3. Every Board member, staff and consultant assumes that they will not use or disclose to third parties secret and confidential information about the BFPA, unless there exists a legal obligation for providing such information. Secrets and confidential information include, but are not limited to, details regarding BFPA’s projects and contracts and all other information concerning confidential data about BFPA’s activities.

Procedures

1. Each year the BFPA Board member, key staff and long-term consultants shall provide a written declaration about their involvement in non-profit organizations and point out possible cases of conflict of interests. They will update this information as soon as they are aware of existing or potential conflict of interests.

2. The declarations for conflict of interests of the employees and consultants will be reviewed by the Executive Director, and those of the Board members – by the Chairman of the Board who assesses the existence of conflict of interests and takes action for resolving it.

If BFPA assumes the existence of conflict of interests which ought to be resolved, the respective person undertakes the obligation to solve the conflict of interests. The Executive Director and Board may propose ways of avoiding the conflict of interests. In case the conflict of interests is not solved in a satisfactory for BFPA fashion, the organization reserves the right to undertake all legal or other actions for the purpose of removing the conflict of interests.

 

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Latest news

‘My Body, My Rights’: Health Mediators form Yambol Municipality about their work in State of Emergency Conditions

Yambol, May 2020

The parents are unemployed. Several days ago one of the brothers has come from abroad, unfortunately with no money. All the family does not have the right to go out of home. They all are quarantined. One day while she is working in her cabinet Kina Asenova is hearing a kid crying on the street. She is going out to see what is happening and sees the family’s six-year old child shaking on the ground and screaming. She finds out that the boy wants a snack very much and the family cannot afford that kind of expense... She goes to the shop, buys a box of the snacks and gives it them. ‘The next day we started distributing food. We gave it away without judging people’s race. We give as well for mentally disabled and people with different diseases’.
Kina is health mediator from 2008, but she works with people on different projects from the 2000s. People trust her. Her colleagues – Atanaska Mutafova, Asen Stoyanov, Atanas Atanasov, Ivan Ivanov and the mediators from Tundja Municipality daily do work in the villages Kukorevo, Kozarevo, Veselinovo, Drazhevo, Hadjidimovo. They work all day long, even on weekends. ‘Since Bulgaria declared state of emergency because of the Covid pandemic we are every day on the field, we give information on the infection, explain them why it’s important to stay at home. We are tracking people who came back from abroad and we make sure that they follow the quarantine guidelines. We have such people in almost every village.’

 
‘My Body, My Rights’ – Successes and Challenges

Health mediators from Montana, Bulgaria, and their work in state of emergency
Montana, March-May 2020

Peter Cvetanov, Sonya Rumenova and Valya Alexandrova are health mediators in Montana Municipality. The three of them as a team are implementing activities part of the project of Bulgarian Family Planning and Sexual Health Association (BFPA) – ‘My Body, My Rights’ (2018–2021). In addition to their municipality, pilot work is being done in two other locations in Bulgaria: Yambol and Sofia. The project is implemented in partnership with organizations from Serbia and Romania, with the coordinating role of International Planned Parenthood Federation and is supported by the programme for social responsible business of the company MSD via their campaign ‘MSD for Mothers’. Main goal of the initiative is to improve the conditions for ensuring quality of family planning services for vulnerable communities and to build capacity and civil responsibility within the communities.
Sonya in a health mediator from 2013. She graduated economics, married with two children: a boy and a girl: ‘Several years ago Roma women from the neighborhood didn’t see doctors for prophylactics. Part of them were not insured, others simply were living with their prejudices and fears. We had two obstetrics-gynecologists as part of the Bulgarian-swiss cooperation program ZOV. They were visiting the health center in the neighborhood according to schedule. Then we decided to form local women’s group for self support, where initially timidly, but afterwards more confidently we started talking about examinations, contraception, family planning, prevention of sexually transmitted infections... The women from the group started little by little to shake off their fears.’ They just made progress and the activities on project ended. Only  mediators remained in the health center. And then for them new opportunity arose via the project ‘My Body, My Rights’. ‘It gave us the opportunity to continue just on time. The group for self support is developing; the health center in the neighborhood is alive again.’ Sonya succeeded to motivate a poor mother of nine children for IUD insertion. Before that she tried many times, but without any success. ‘I think that she was mostly afraid of being damaged by IUD. Now I know for sure that my long-term working with this woman was not in vain.”

 
Learning Action Partnership: Efforts for Guaranteed Sustainability

Sofia, February 12, 2020

The first for 2020 meeting of the Learning Action Partnership took place in Sofia on February 12, 2020. The agenda included review of activities done on project up to the moment, fixing of concrete future activities and defining small working groups for the different strategic directions.
Representatives of organizations and institutions who participated shared their working plans and the possibility of inclusion of other LAP members in joint activities. Part of the feedback was connected with the increase of fake news, including on priorities of the Partnership. The atmosphere of the event was businesslike, but with extremely well expressed solidarity and good collaboration feeling. In the debates during the meeting important actual topics were covered, such as increasing media and digital literacy of children and challenges, which we are meeting in our work with teachers with long practice on certain age and with burnout. Forming network of children and young people with innovative model of managing was discussed, which will aim decreasing the aggression of children under residential care. How to focus our work so that the efforts put to have guaranteed sustainability; science and research approach and regional and national level partnerships; the need to work together to change the environment – were among topics discussed during the event.

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About us :: Policies :: Policy for avoiding conflicts of interests